Remote Operations & Business Development Coordinator

About the role

We are looking for a highly organized Remote Operations & Business Development Coordinator to support a growing U.S.-based operations and vendor management company. This fully remote, full‑time (with part‑time options) position will help keep day‑to‑day operations running smoothly while interacting with clients, vendors, tenants, and prospective customers.

Key responsibilities

• Manage emails, calendars, appointments and internal communications.
• Coordinate vendors, subcontractors, clients, tenants and project schedules.
• Communicate professionally by phone, email and text with all stakeholders.
• Track tasks, projects, follow‑ups, records and operational documentation.
• Prepare estimates, invoices, proposals, work orders, leases and other business documents.
• Assist with bookkeeping, expense tracking and administrative reporting.
• Organize receipts, invoices, contracts, photos and project records.
• Follow up on maintenance requests, estimates, invoices and business opportunities.
• Support lead generation, business development and CRM management.
• Research pricing, products, vendors and business solutions as needed.
• Help improve systems, workflows and operational processes.
• Provide general administrative and operational support to leadership.

Required profile

• Fluent Spanish and excellent written and spoken English.
• Strong organizational and communication skills.
• Professional phone presence with English‑speaking customers.
• Ability to work independently without constant supervision.
• High attention to detail and ability to prioritize multiple tasks.
• Reliable computer and high‑speed internet connection.
• Previous experience in operations, administrative support, customer service, project coordination, property management or sales support is preferred.

Required skills

• Microsoft Excel
• Google Sheets
• CRM platforms

What we offer

• Fully remote work environment.
• Full‑time (8:00 AM‑5:00 PM EST, Monday‑Friday) or part‑time schedules.
• Opportunity to grow within a dynamic, expanding company.