Remote Office Assistant

About the role

We are seeking a proactive Remote Office Assistant to support our Los Angeles‑based team from anywhere in the United States. This full‑time position involves handling administrative, bookkeeping, and coordination tasks while working remotely.

Key responsibilities

• Answer phone calls and respond to emails promptly.
• Perform entry‑level bookkeeping, record expenses, organize receipts, and maintain transaction logs.
• Resolve billing issues with clients and internal team members.
• Provide account access, usage reports, data analysis, and ad‑hoc requests.
• Support quality‑assurance checks for internal and client‑facing reports.
• Organize new client contracts, create invoices, and process payments.
• Maintain internal databases and perform data entry.
• Research, order, and distribute company‑wide gifts 2‑3 times per year.
• Coordinate company events, competitions, and special projects.
• Manage holiday, time‑off, and schedule variation calendars.

Required profile

• Willingness to learn, grow, and collaborate with the team.
• Excellent verbal and written communication skills.
• High level of discretion, ethics, and trustworthiness.
• Innovative thinking and openness to improving existing processes.
• Availability to work 40 hours per week, 9:00 am–6:00 pm PST.
• Reliable remote workspace with a fast computer, quality internet, camera, microphone, and speakers.

Required skills

• Intermediate spreadsheet proficiency (Google Sheets or Microsoft Excel).
• Experience with QuickBooks Online.
• Familiarity with G Suite (Google Workspace).

What we offer

• Negotiable salary.
• Generous paid time off, including 7.5 holidays.
• Health‑insurance reimbursement.
• Profit‑share program.
• Gym reimbursement and device‑upgrade program.
• Learning reimbursement and career‑development goals.
• Company‑wide events and special projects.