Records Specialist – Part‑Time (Onsite, Potential Full‑Time)

About the role

We are seeking a detail‑oriented Records Specialist to join our Boston office on a part‑time, fixed‑term basis, with the possibility of transitioning to full‑time. The role supports the firm’s legal teams by managing physical and electronic records, ensuring accuracy, confidentiality, and accessibility.

Key responsibilities

• Create and maintain a records management system and firm archives.
• Retrieve and file documents in the correct number sequence, responding to queries on location and status.
• Coordinate with legal administrators on folder organization and off‑site storage requests.
• Enter and update file information in the Aderant system and other internal DMS applications.
• Scan documents, perform quality control on scanned files, and load them into the DMS.
• Assist staff in locating and filing records, and perform general administrative tasks as directed by the Records Manager.
• Maintain a clean, orderly file area while safeguarding privacy and confidentiality.

Required profile

• 1–3 years of experience in records or document control, preferably in a legal environment.
• Ability to lift up to 40 lb and stand or sit for extended periods.
• Strong attention to detail, organizational skills, and the capacity to work independently or within a team.
• Physical capability to handle off‑site storage retrievals and multi‑task daily workflow.

Required skills

• Proficiency with Microsoft Office Suite, especially Excel.
• Experience using scanning equipment and internal Document Management System (DMS) software.
• Familiarity with electronic records systems such as Elite, Aderant, or File Tracker.