Receptionist / Office Assistant – New York

About the role

The client, a leading global alternative investment manager, is looking for a professional Receptionist/Office Assistant to manage the front‑desk operations of its New York office. The role combines visitor management, administrative support, and coordination of office services to ensure a polished and efficient workplace.

Key responsibilities

• Greet visitors, manage deliveries and act as the primary point of contact for the office.
• Answer, screen and direct incoming calls; maintain an organized reception area.
• Keep conference rooms, common areas and the office clean to a high standard.
• Handle mail, courier services, scanning, photocopying and filing.
• Maintain inventory of office and kitchen supplies; place weekly lunch, snack and beverage orders.
• Assist the Office Manager with cleaning, equipment maintenance and catering services.
• Support planning of company events, meetings, business lunches and investor gatherings.
• Provide general administrative assistance and cover for team absences as needed.

Required profile

• Bachelor’s degree or equivalent preferred.
• Minimum 2 years of receptionist or administrative experience, preferably in financial services.
• Strong interpersonal, problem‑solving and communication skills, comfortable interacting with senior management.
• Highly organized, detail‑oriented and able to multitask under tight deadlines.
• Ability to handle confidential information with discretion and maintain professionalism under pressure.

Required skills

What we offer

• Competitive salary range $55‑100K DOE plus bonus.
• Comprehensive benefits package.
• Opportunity to work in a prestigious global investment firm.
• Standard business hours with a collaborative office environment.