Receptionist – Front Desk Operations (6‑Month Contract)

About the role

We are a hedge fund in New York seeking a professional receptionist to manage front‑desk operations on a 6‑month contract. The role involves handling calls, greeting visitors, and providing administrative support to senior staff.

Key responsibilities

• Answer and manage all incoming calls, take accurate messages and transfer calls.
• Greet and assist visitors, coordinating their needs during their stay.
• Oversee conference center operations, including pantry and guest lounge maintenance.
• Coordinate catering for meetings and events, ensuring timely and quality service.
• Provide administrative support such as travel coordination, expense reporting, and calendar management.
• Maintain and update procedure manuals and contact databases.
• Assist with special events and ad‑hoc projects as assigned by management.
• Support the facilities team with daily operations, including restocking and preparing refreshments.

Required profile

• Bachelor’s degree preferred.
• Minimum 2 years of front‑desk or reception experience in a professional setting.
• Strong verbal and written communication with high attention to detail.
• Ability to multitask, prioritize tasks and adapt to changing priorities.
• Experience managing calendars and interacting with senior management.
• Professional demeanor, customer‑service focus and ability to maintain confidentiality.
• Proactive, solution‑oriented team player.

Required skills

• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• Salesforce (optional)
• Concur (optional)

What we offer

• Hourly rate of $28.