Project Manager – Exhibitions & Collections

About the role

The Exhibition Planning Department seeks a proactive Project Manager to oversee exhibitions, collection installations, rotations, loan‑based projects and traveling exhibitions. Reporting to the Senior Manager of Exhibition Planning, you will guide projects from early planning through installation, operation, deinstallation and close‑out.

Key responsibilities

• Manage scope, schedules, budgets, resources, risks and documentation for assigned projects.
• Lead meetings, facilitate discussions, track decisions and follow up on action items.
• Coordinate approvals, contracts, procurement and vendor activities.
• Maintain accurate project data in Asana, SharePoint and TMS.
• Provide on‑site support during installation and deinstallation phases.
• Collaborate with curatorial, registration, conservation, design, art handling, marketing, facilities and external partners.

Required profile

• Demonstrated project management or coordination experience with multiple stakeholders and competing priorities.
• Highly proactive, self‑directed and able to work with limited supervision.
• Strong interpersonal and communication skills for leading meetings and building consensus.
• Excellent judgment, problem‑solving ability and attention to detail.
• Experience developing schedules and tracking project budgets.
• Proficiency with standard office software and ability to learn new project‑management tools.

Required skills

• Asana
• SharePoint
• TMS (project/information management system)
• Microsoft Office (Excel, Word, PowerPoint)