Project Administrator – Project Management & Engineering

About the role

We are looking for a Project Administrator to support our Project Management & Engineering organization by coordinating project execution from handover through completion. The role partners with Project Managers, Sales, Accounting, Engineering, Operations and other stakeholders to ensure projects are accurately established, financially maintained and effectively managed.

Key responsibilities

• Review, validate, register and maintain project, rental and component orders.
• Ensure complete and accurate project documentation prior to handover.
• Coordinate activities across Project Management, Sales, Accounting, Engineering, Purchasing and Operations teams.
• Maintain project financial data, support invoicing milestones, forecast updates and backlog maintenance.
• Assist with cost tracking, budget monitoring, credit/debit processing and financial issue resolution.
• Monitor data integrity in ERP and financial systems and support reporting and analysis.
• Coordinate claims administration, including documentation, investigation and cost reporting.
• Identify and implement process improvements to enhance project administration efficiency.

Required profile

• Bachelor’s degree in Engineering, Finance, Supply Chain Management, Operations Management, Business Administration or related field.
• Minimum 3 years of experience supporting project management and engineering in a manufacturing environment.
• Proven ability to work with cross‑functional teams including Sales, Purchasing, Engineering and Accounting.
• Strong problem‑solving and stakeholder management skills.
• Experience with Lean, Six Sigma or operational excellence initiatives is a plus.

Required skills

• Proficiency with ERP/MRP systems.
• Advanced Microsoft Excel skills.
• Competence in Microsoft Office applications.

What we offer

• Competitive hourly rate of $26.50 – $28.75.
• Full benefits package including medical, dental, vision, life insurance and 401(k) plan.
• Opportunities for professional growth within a global engineering company.