Programme Management Assistant – Vendor Management & Invoices

About the role

The Programme Management Assistant supports the Vendor Management & Invoices Team within the Value Realization Office of the United Nations Joint Staff Pension Fund. Working in New York, the incumbent assists with procurement planning, vendor registration, invoice processing and related administrative services.

Key responsibilities

• Assist in planning and implementing procurement operations, including requisitions, purchase orders, low‑value procurement and office supply orders.
• Process end‑to‑end procurement transactions: raise shopping carts and service entry sheets in Umoja, log and match invoices to purchase orders, confirm receipt of goods or services, obtain approvals and follow up until completion.
• Serve as the focal point for coordinating procurement activities, liaising with internal units and external vendors to initiate requests, secure clearances and resolve issues.
• Research, compile and present basic data on procurement programmes and projects.
• Support programme/project planning, monitor request status and ensure documentation is submitted for approval.
• Assist in preparing and analysing budget proposals related to procurement operations.

Required profile

Required skills

• Umoja procurement system