Permit Coordinator – NYC Construction Projects

About the role

We are seeking a full‑time Permit Coordinator to support architectural and construction projects in New York City. The role ensures that all permit applications are prepared accurately, submitted on time, and that communication between project teams and city agencies runs smoothly.

Key responsibilities

• Prepare and submit a wide range of permit documents, including DOB NOW filings, PAA applications, reinstatements, withdrawals, tax verification requests, plumbing applications, violation‑related filings, BPP applications, subdivision filings, DHCR, landmark, ZRD1/CCD1, DEP applications, certificates of correction, and stop‑work order dismissals.
• Coordinate communication between the Technical Development Agency (TDA), the New York City Department of Buildings and other government bodies.
• Facilitate information flow among project managers, clients, architects, engineers and authorities.
• Assist clients and partners with online portals, document uploads, payments and permitting procedures.
• Track project progress, generate regular status reports and keep project records up to date.
• Provide administrative support to project managers and the business owner, and handle additional coordination tasks as needed.

Required profile

• Excellent organizational abilities and strong attention to detail.
• Proven capacity to manage multiple projects and meet deadlines.
• Effective written and verbal communication skills.
• Comfort with government portals and administrative processes.
• Proactive problem‑solving mindset with consistent follow‑up.
• Ability to work independently while collaborating with a remote team.
• Professional, reliable and customer‑service oriented.
• Previous experience in permit coordination, construction administration, architecture, engineering or related project coordination is a strong advantage; familiarity with NYC DOB NOW or similar permitting systems is a plus.