Patent Docketing Specialist (Remote)

About the role

Aurora Patents is looking for an experienced patent docketing professional to own and manage the integrity of its U.S. and international patent prosecution docket. This remote position is part of a three‑person support team that ensures all deadlines and docket entries are accurate and risk‑free.

Key responsibilities

• Review and analyze incoming USPTO, WIPO, and foreign correspondence, calculate and enter statutory and procedural deadlines, and monitor upcoming actions.
• Conduct independent verification of prosecution status using Patent Center, WIPO/PATENTSCOPE, EPO Register and other official databases.
• Perform quality‑control audits of docket entries, reconcile discrepancies, and drive issues to resolution.
• Prepare and maintain reports on upcoming deadlines, portfolio status, and outstanding actions for practitioners and management.
• Manage matter intake, transfers, and reconstruction of prosecution histories, ensuring all obligations are captured.
• Continuously improve docketing procedures, checklists, and workflows, raising and fixing recurring risks.
• Support patent practitioners and paralegals with accurate portfolio information and insights.
• Secure signatures on filing documents and, when needed, prepare and file U.S. and international patent applications and related paperwork.

Required profile

• 4+ years of experience independently docketing U.S. and international patent prosecution matters.
• Deep understanding of patent prosecution deadlines, extensions, and key prosecution events.
• Proactive, detail‑oriented mindset with a strong quality‑control focus.
• Comfortable working remotely in a distributed, autonomous environment.

Required skills

• Patent Center, WIPO/PATENTSCOPE, EPO Register, Global Dossier, and other foreign patent office databases.
• Dedicated IP docketing system (AppColl preferred).
• Project‑management tools such as Trello, Microsoft Office, and Google Workspace.