Office Manager (NYC Headquarters)

About the role

Fi is seeking a highly organized Office Manager to keep its New York headquarters running smoothly. You will be the go‑to person for everything that happens in the office, from day‑to‑day logistics to creating an inspiring, dog‑friendly environment.

Key responsibilities

• Oversee daily office operations including snacks, coffee, equipment, mail, supply orders, and general upkeep.
• Maintain an aesthetic, functional workspace: water plants, keep desks tidy, manage lighting, and ensure a welcoming vibe.
• Manage relationships with building management, vendors, cleaning crews, and maintenance teams.
• Partner with People and Culture teams to plan events, seasonal décor, and foster in‑person culture.
• Prepare new‑hire desks, handle access badges, and ensure a smooth onboarding experience.
• Track office budgets, manage vendor contracts, receive and ship packages, and resolve operational issues.
• Assist with Fi swag, welcome kits, team gifts, and seasonal merchandise distribution.
• Greet guests, candidates, and team members, creating a friendly first impression.

Required profile

• Proven experience managing a fast‑paced, in‑office environment.
• Exceptional organizational instincts and obsessive attention to detail.
• Clear communicator who can execute plans confidently.

Required skills