Office Manager

About the role

A financial services firm in Manhattan is looking for a polished and proactive Office Manager to be the primary point of contact for visitors, employees, and external stakeholders. The role combines front‑desk duties with comprehensive administrative support for senior professionals, including the CEO.

Key responsibilities

• Manage daily office operations to ensure a welcoming and efficient environment.
• Serve as the main liaison with building management and handle all office‑related inquiries.
• Provide executive assistant support to the CEO, including calendar management and travel arrangements.
• Coordinate office supplies, pantry replenishment, and conference‑room scheduling.
• Maintain compliance with company policies and local regulations on security and safety.
• Facilitate employee requests such as building access, maintenance, and repairs.
• Track and manage the office budget, including expenses for events, supplies, and food.
• Oversee vendor relationships to ensure timely and accurate service delivery.
• Greet visitors and create a positive first impression of the company.
• Monitor sustainability measures and prepare annual reviews.

Required profile

• Bachelor's degree required.
• Minimum of 3 years experience in office management or a related role.
• Strong organizational, time‑management and communication skills.
• Proven ability to manage budgets and track expenses.
• Experience coordinating with vendors and handling service contracts.
• Flexibility and adaptability to handle diverse tasks.
• Experience supporting executive‑level staff is preferred.
• Knowledge of office security and safety protocols.

Required skills

What we offer

• Competitive base salary ranging from $90,000 to $110,000 per year, plus overtime and bonus potential.