Office Coordinator – San Francisco

About the role

The Office Coordinator will provide high‑touch hospitality and administrative support for the San Francisco Marina office of Sotheby’s International Realty, ensuring smooth operations and excellent service for clients, vendors, and staff.

Key responsibilities

• Assist with onboarding new agents, preparing welcome packages, office keys, desk setups, and tours.
• Organize in‑office trainings and events, handling catering, seating, presentations, and attendee tracking.
• Submit monthly expense reports and manage reservations, mail, courier services, and office supplies.
• Enter and update listings in databases, submit properties to websites, and support marketing and transaction teams.
• Welcome visitors, offer refreshments, answer phones, and coordinate signage and IT equipment requests.
• Process invoices, prepare weekly sales meeting notes, and maintain internal contact lists.

Required profile

• Strong customer‑service orientation with excellent verbal and written communication.
• Ability to interact effectively with internal and external customers at all levels.
• At least two years of experience in a customer‑centric environment with administrative responsibilities.
• Real‑estate background preferred.