Office Coordinator – Part-time (up to 20 hrs/week)

About the role

Centivo is seeking a part‑time Office Coordinator to keep its downtown Buffalo office running smoothly. The role supports the Member Care, Finance & Administration, and People Operations teams, handling facilities, supplies, mail and event logistics up to 20 hours per week.

Key responsibilities

• Serve as primary contact for building management, vendors and the landlord, handling maintenance requests and facility issues.
• Manage office supplies, inventory, equipment purchases and vendor relationships to maintain an organized workspace.
• Process incoming and outgoing mail, including sorting, weighing, labeling, and secure handling of confidential items.
• Coordinate office access badges, transit/parking passes and related administrative programs.
• Support onsite events by scheduling, setup, vendor coordination and day‑of assistance.
• Assist Member Care by routing high‑importance mail, processing outgoing mail for claims operations and maintaining filing systems.

Required profile

• At least 1 year of experience in a corporate or medical office environment.
• Strong written and verbal communication skills and high attention to detail.
• Proactive, self‑directed work style with ability to anticipate needs.
• Availability to work Monday‑Friday between 8:30 a.m. and 1:00 p.m.

Required skills

• Intermediate proficiency with Microsoft Excel, PowerPoint, Word and Outlook.
• Experience using SharePoint and OneDrive.