Office Coordinator – Boston

About the role

We’re looking for an organized, friendly, and proactive Office Coordinator to support the day‑to‑day operations of our Boston office. You’ll help create a welcoming, well‑equipped workplace by coordinating office services, assisting employees and visitors, supporting events and onboarding, and ensuring everyday needs are handled promptly.

Key responsibilities

• Coordinate daily office operations, including opening/closing routines, supplies, snacks, mail, deliveries, and overall organization.
• Serve as the first point of contact for employees, visitors, candidates, and vendors, providing a warm and professional experience.
• Manage relationships with building management, cleaning crews, IT support, and service vendors, acting as the point person for facilities issues and repairs.
• Place and track orders for office supplies, equipment, food, and events while following purchasing guidelines and monitoring expenses.
• Plan and coordinate office events, team lunches, celebrations, and occasional off‑sites.
• Support new‑hire onboarding by preparing desks, equipment, access badges, and welcome materials in partnership with IT and People teams.
• Maintain office health, safety, and security procedures, including visitor policies and building access.
• Sort incoming mail and coordinate outgoing shipments and couriers.
• Maintain office calendars, vendor contacts, supply inventories, and other workplace documentation.
• Assist the Global Workplace Manager with operational projects, process improvements, and ad‑hoc initiatives.

Required profile

• 2+ years experience in office/workplace management, facilities, or workplace operations, preferably in a fast‑growing company.
• Exceptional organization and follow‑through, able to keep many plates spinning without dropping them.
• Warm, professional communication style with a genuine interest in helping people.
• Resourceful and proactive, spotting problems before they arise.
• Comfortable with common workplace tools such as Google Workspace or Microsoft 365, Slack, and basic spreadsheets.
• Ability to lift and move office supplies or equipment weighing up to 50 pounds, with or without reasonable accommodation.
• Sound judgment and discretion with sensitive information.
• Available to work on‑site in Boston five days a week.