Facilities Management Assistant

About the role

The Facilities Management Assistant supports the Architectural and Construction Unit within the UN Headquarters, overseeing construction, maintenance and office relocation activities across the complex and leased sites.

Key responsibilities

• Plan, schedule and supervise construction, repair, maintenance and installation projects for both permanent and temporary buildings, infrastructure and grounds.
• Manage staff relocation and office moves, coordinating with requesting departments and proposing interim solutions.
• Receive, analyse and prioritise service requests, generate work orders, assign tasks and follow up on complaints.
• Evaluate departmental functional needs, review staffing diagrams and develop workplace plans.
• Review contractors' invoices and assist with cost recovery processes.
• Conduct technical assessments of existing buildings and infrastructure.
• Assist in preparing draft proposals, construction drawings, technical specifications, bills of quantity and cost estimates.
• Perform technical reviews of contractor offers, study drawings and sketches, and present alternative solutions.
• Accompany contractors to job sites to clarify specifications after contract award.

Required profile

• Works under delegated authority and reports to the Chief of the Architectural and Construction Unit and the Chief of the Planning, Design and Construction Section.
• Strong coordination skills with multiple internal departments and external contractors.

Required skills

What we offer

• Opportunity to work within a global organization supporting United Nations operations.
• Engagement in diverse construction and facilities projects at a high‑profile international headquarters.