Executive Secretary I, Option 2 (Keyboarding)

About the role

The Illinois Department of Transportation is hiring an Executive Secretary I (Option 2, Keyboarding) in Springfield, Illinois, to perform secretarial and administrative duties supporting the Materials and Local Roads and Streets Engineers and their staff. The position sits under the direct supervision of the Materials Engineer and indirect supervision of the Local Roads and Streets Engineer, and works independently within organizational policies. It is a full-time, salaried union position (Clerical Employees, AFSCME) with an anticipated hybrid schedule of 1 to 5 days per week in the office.

Key responsibilities

• Perform secretarial and administrative duties for the Materials and Local Roads and Streets Engineers
• Advise the Materials and Local Roads and Streets Section staff on departmental methods, procedures and interpretations of policies and programs
• Organize and prioritize workload independently and act as receptionist for the section
• Analyze problems and recommend solutions, and advise staff of policy and procedural changes
• Perform data entry and maintain municipal official information for the Local Roads and Streets Engineer
• Perform other duties as required or assigned within the scope of the duties above

Required profile

• Knowledge, skill and mental development equivalent to two years of secretarial/business college and one year of secretarial experience, or a high school diploma and three years of secretarial experience
• Ability to keyboard accurately at 55 words per minute
• Qualifying state employees in the Upward Mobility Program may earn a certificate of proficiency instead of meeting the stated requirements
• Must be authorized to work in the United States on a full-time basis; the state does not sponsor employment visas

Required skills

• Keyboarding at 55 wpm
• Preferred: intermediate word processing (Microsoft Word, Excel, Access, PowerPoint, Outlook) and IBM Mainframe Emulation
• Preferred: one year of experience with office practices, business English and spelling, and one year maintaining clerical records and preparing reports

Conditions of employment

• Overtime is a condition of employment, including scheduled, unscheduled or last-minute overtime
• Must be able to sit for long periods
• Background check and self-disclosure of criminal history required
• Applications must be submitted electronically through the State of Illinois online application system; paper applications are not accepted