Executive Receptionist

About the role

The Executive Receptionist is the first point of contact for clients and employees entering the Client Center. This position embodies hospitality and professional service, ensuring a welcoming atmosphere while supporting meeting logistics and administrative tasks.

Key responsibilities

• Greet and welcome all visitors, escorting them to meeting rooms and offering coat and bag check services.
• Anticipate and attend to guest needs on the floor to create a seamless experience.
• Coordinate with internal and external partners such as catering, security, AV, events, and facilities teams.
• Learn and use the EMS reservation system to track events, update reservations, and manage meeting room capabilities.
• Handle administrative duties including phone coverage, message taking, ticket placement for facilities, package logging, and business‑center upkeep.
• Provide flexible coverage for early‑morning or late‑evening events as required.
• Assist planners with light data entry and maintain familiarity with frequent building users.

Required profile

• Minimum 2 years of administrative or hospitality experience.
• Strong interpersonal and communication skills with a professional, outgoing demeanor.
• Ability to stand for extended periods and work effectively under pressure.

Required skills