Executive Legal Assistant

About the role

MOVE Your Business, on behalf of Geraci LLP, seeks a highly organized Executive Legal Assistant to provide high‑level administrative and executive support to an attorney in a fast‑paced legal environment.

Key responsibilities

• Manage the attorney’s calendar, meetings, appointments and scheduling across multiple time zones.
• Monitor and prioritize the attorney’s inbox, correspondence, deadlines, follow‑ups and action items.
• Prepare meeting materials, reminders, notes and follow‑up items while maintaining confidentiality.
• Draft, format, proofread and organize legal documents such as engagement letters, retainer agreements, loan documents and closing checklists.
• Coordinate document execution, distribution and electronic signatures via DocuSign or Adobe Sign.
• Support client intake, onboarding and communication with clients, lenders and other stakeholders.
• Assist with UCC filings, county recorder submissions and EDGAR/SEC filings as needed.
• Handle ad‑hoc administrative, legal, research and special projects.

Required profile

• 3+ years of executive assistant, legal assistant, paralegal or similar administrative support experience, preferably supporting an attorney or C‑suite executive.
• Prior experience in a law firm, title company, escrow, lending, real‑estate or related professional services environment.
• Strong written and verbal communication skills and ability to draft polished client‑facing correspondence in an attorney’s voice.

Required skills

• Advanced proficiency in Microsoft Word (styles, Track Changes, templates, TOC, cross‑references).
• Proficiency in Microsoft Outlook and Excel.
• Experience with e‑signature platforms such as DocuSign or Adobe Sign.

What we offer

• Competitive salary ($800‑$900 per month) plus a $55 monthly allowance.
• Health benefit ($30/month), internet allowance, paid holiday, sick and planned leaves.
• Training materials for upskilling and a supportive work environment.