Executive Assistant – Capital Markets

About the role

The Executive Assistant will support senior executives in the Capital Markets division, handling calendar management, travel logistics, expense reporting and document preparation. This full‑time, on‑site position requires a proactive professional who can thrive in a fast‑paced real‑estate environment.

Key responsibilities

• Manage complex executive schedules and coordinate domestic and limited international travel.
• Prepare and submit expense reports, conference call logistics, and client communications.
• Draft, proofread and format correspondence, memos, reports and presentations.
• Maintain contact information in Outlook and update client data in internal databases.
• Lead presentation material creation and support key projects, including due‑diligence coordination.
• Assist with occasional personal scheduling and client event coordination.

Required profile

• 5‑10 years of experience supporting C‑level executives, preferably in real‑estate or financial services.
• Strong written and verbal communication with meticulous attention to detail.
• Ability to manage multiple priorities, meet tight deadlines and work independently.
• Self‑starter with a strategic mindset and a collaborative team attitude.

Required skills

• Microsoft Outlook, Word, Excel and PowerPoint (intermediate to advanced).
• Advanced PowerPoint design and graphic‑design capabilities.
• Experience with LinkedIn or other social‑media posting tools (a plus).

What we offer

• Competitive base salary with discretionary bonus potential.
• Professional development within a global real‑estate firm.