Executive Assistant, Capital Markets

About the role

The Executive Assistant will support senior executives in the Capital Markets division, handling day‑to‑day administrative tasks, travel coordination, and material preparation. This is an on‑site position requiring a proactive, detail‑oriented professional.

Key responsibilities

• Manage complex executive calendars and schedule domestic and limited international travel.
• Organise and submit expense reports and arrange conference calls.
• Maintain up‑to‑date contact information in Outlook and the internal JLL database.
• Draft, proofread, and format correspondence, memos, reports, and presentations.
• Assist in key projects, leading the preparation of presentation materials.
• Provide occasional personal scheduling and travel assistance.
• Coordinate client events and support social‑media postings as needed.

Required profile

• 5–10 years of experience supporting C‑Level executives, preferably in real‑estate or financial services.
• Strong written and verbal communication with excellent spelling and organizational abilities.
• Ability to multitask in a fast‑paced environment and meet tight deadlines.
• Self‑starter who can work independently without day‑to‑day supervision.
• Team‑player attitude with strategic thinking capabilities.

Required skills

• Intermediate to advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong PowerPoint design skills; graphic design experience is a plus.
• Familiarity with LinkedIn or other social‑media platforms for posting.

What we offer

• Competitive estimated base salary.
• Eligibility for a discretionary bonus.