Executive Administrative Assistant (Financial Services)

About the role

We are seeking an Executive Administrative Assistant to support a Financial Services executive and their team in our Hudson Yards office. The role is full‑time, on‑site, and involves a wide range of administrative duties to ensure smooth operations.

Key responsibilities

• Compose, draft, proofread, edit and finalize correspondence, including emails and documents.
• Manage complex, fluid calendars, anticipate conflicts and resolve scheduling issues.
• Prepare meeting materials, support executive needs, and coordinate meeting logistics.
• Plan domestic and international travel, create detailed itineraries, and handle expense reporting.
• Maintain highly confidential information with discretion.
• Organize filing systems, trackers, contacts and other productivity tools.
• Review incoming mail and email, prioritize content and draft replies as needed.
• Schedule and coordinate meetings, events and hospitality services.

Required profile

• 3‑5+ years of experience as an Executive Assistant supporting C‑level executives.
• College degree.
• Financial services experience is a plus.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written, editing and verbal communication skills.
• Strong research abilities using online resources.
• Highly developed planning and organizational skills.
• Must reside in the NYC area and be able to commute to Hudson Yards five days a week.
• No sponsorship available.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook

What we offer

• Base salary of $110,000‑$120,000 per year.
• Overtime, bonus and equity opportunities.
• Comprehensive benefits package.