Business & Research Administrator

About the role

The Business & Research Administrator provides executive‑level administrative and financial support for research activities within the Texas A&M University System Offices. Reporting to senior leadership, this role ensures smooth office operations, accurate fiscal management, and compliance with sponsor requirements.

Key responsibilities

• Manage calendars, schedule meetings, arrange travel, and process reimbursements for senior leaders.
• Oversee daily office functions, maintain business and fiscal records, and ensure efficient workflow.
• Approve vouchers and requisitions, serve as backup signer, and audit account reconciliations.
• Coordinate purchasing, cash handling, and compliance with policies and procedures.
• Develop, monitor, and report on budget activity; prepare complex monthly and annual financial reports.
• Lead fiscal year‑end closing, new fiscal year planning, and financial issue resolution.
• Coordinate payroll, human resources, and related business activities with minimal supervision.
• Act as primary liaison with research sponsors and internal stakeholders.

Required profile

• Experience providing executive‑level administrative support to senior leadership.
• Proven office management skills with ability to oversee daily operations.
• Strong background in financial administration, budgeting, and fiscal reporting.
• Knowledge of procurement, voucher processing, and compliance procedures.
• Ability to work independently and serve as a liaison with external sponsors.

Required skills

What we offer

• Competitive health benefits and paid vacation, sick leave, and holidays.
• Defined benefit retirement plan through the Teachers Retirement System of Texas.
• Optional defined contribution retirement plan with employer contributions.
• Tuition assistance and wellness programs to support work‑life balance.