Archives Assistant

About the role

The United Nations Department of Operational Support is seeking an Archives Assistant to join the Archives Management Unit in New York. The role supports the accession, preservation, and disposition of non‑current paper and digital records, ensuring they are properly managed in accordance with UN archival standards.

Key responsibilities

• Assist client offices and field missions with accessioning procedures, including completing forms, preparing file lists, and coordinating the delivery of record boxes.
• Verify received records against transfer lists, sort them into series order, and update the ARMS database with location changes.
• Support digitization, rehousing, preservation, and description activities under the guidance of archivists.
• Identify records scheduled for disposal, prepare them for carting, and witness destruction when required.
• Monitor temporary storage areas and coordinate United Nations movers during record transfers.

Required profile

• Attention to detail and ability to follow established archival procedures.
• Good organizational skills for handling physical and digital records.
• Ability to work collaboratively with internal offices, field missions, and external movers.
• Basic understanding of records management concepts.

Required skills

• Proficiency in using database systems for record tracking.