Administrative Specialist

About the role

Join Erickson-Hall Construction Co., an employee‑owned, nationwide top workplace, as an Administrative Specialist based in Escondido, CA. You’ll support project teams by managing documentation, ensuring accurate filing, and assisting with project closeout while gaining exposure to industry best practices.

Key responsibilities

• Prepare project documentation and correspondence following EHCC guidelines.
• Maintain both physical and electronic filing systems and overall document control.
• Coordinate with responsible parties to gather required information and follow up on warranty items.
• Assist in assembling project closeout documents such as as‑built drawings, operation manuals, and warranties.
• Provide backup receptionist duties and support the management team as needed.

Required profile

• Excellent attention to detail with strong numerical aptitude.
• Ability to prioritize, multitask, and work independently in a busy office.
• Self‑starter who resolves issues based on company standards and verifies facts before releasing documents.
• Good judgment, quick learning ability, and proactive problem‑solving.

Required skills

• Proficient with Microsoft Office Suite.
• Experience with Procore, Bluebeam, and DocuSign is a plus.
• Typing speed of at least 65 wpm with high accuracy.

What we offer

• Employee Stock Ownership Plan (ESOP) and profit‑sharing.
• 100 % employer‑paid health and dental premiums, life, AD&D, and long‑term disability insurance.
• Generous vacation, sick leave, nine paid holidays (including your birthday), and retirement plans with company contributions.
• Subsidized tuition for child care, health/dependent care FSAs, and community involvement opportunities.