Administrative Officer – Special Assistant

About the role

The Administrative Officer (Special Assistant) supports the Director of the Division of Administration within the Department of Operational Support at the United Nations Headquarters in New York. This senior‑level position provides high‑level administrative, human‑resource, budgetary and finance support to ensure efficient operations across the UN Secretariat.

Key responsibilities

• Initiate and coordinate human‑resource activities—including recruitment, placement, promotion, performance appraisal, classification reviews, staff separation and training—ensuring compliance with UN rules and procedures.
• Provide expert advice on conditions of service, duties, privileges and entitlements under the UN Staff Rules and Regulations.
• Lead the preparation and implementation of the work programme and budget, aligning resources with organisational priorities.
• Conduct studies to improve budget reporting systems and promote cost‑effective utilization of program resources.
• Monitor and control budgetary allocations, prepare routine and ad‑hoc reports, identify deviations and propose corrective measures.
• Maintain close liaison with management and staff to support the Director’s oversight of the OneEO platform.
• Manage senior officials’ engagements with internal and external interlocutors, ensuring timely administrative and substantive support.
• Implement and monitor support services, including procurement of supplies, transport arrangements and travel logistics.

Required profile

• Proven experience in human‑resource management, budgeting and finance within an international or multilateral organization.
• Strong knowledge of UN staff rules, regulations and administrative procedures.
• Ability to coordinate complex programmes and manage multiple stakeholder relationships.
• Excellent analytical skills for budget monitoring and reporting.

Required skills