Administrative Coordinator II

About the role

The Administrative Coordinator II provides administrative support for the Medical Physiology department at Texas A&M University Health Science Center. The role coordinates office procedures, supports faculty and students, and ensures compliance with university policies.

Key responsibilities

• Maintain the department head’s calendar, schedule meetings and coordinate travel arrangements.
• Plan and coordinate departmental events, seminars, and special projects.
• Manage office records, filing systems, and supply inventories.
• Serve as front‑office manager, handling badge requests, parking representation and package liaison.
• Assist with faculty appointments, promotion and tenure processes.
• Interpret state guidelines for student residency and tuition rebate eligibility.
• Provide primary contact for registration administration inquiries and maintain scheduling systems.

Required profile

• Bachelor’s degree or equivalent combination of education and experience.
• At least three years of experience in office administration.
• Ability to multitask, work cooperatively and demonstrate strong planning and organization skills.

Required skills

• Proficiency with word processing applications.
• Proficiency with spreadsheet applications.
• Proficiency with database applications.
• Proficiency with presentation applications.

What we offer

• Medical, dental, vision, life and AD&D insurance with employer contributions.
• Paid holidays, sick leave and vacation time.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Free exercise programs, wellness initiatives and professional development resources.