Administrative Coordinator – Division Chair Support

About the role

The Administrative Coordinator provides direct support to the Division Chair of the LSUAM Engineering – School of Computer Science and Engineering. The role involves scheduling, meeting coordination, travel arrangements, and maintaining departmental records.

Key responsibilities

• Coordinate appointments, meetings, and events for the Division Chair, preparing agendas, briefing packets, and meeting spaces.
• Arrange transportation, lodging, registration, and itineraries for the Chair and visitors, and maintain travel records.
• Create and maintain departmental templates and a confidential log of items awaiting the Chair’s review.
• Handle calls, visitors, mail, and provide office support such as scanning, copying, printing, and inventory management.
• Assist with preparation of event flyers, presentation slides, graphic design, and photography.

Required profile

• Bachelor’s degree with at least 1 year of experience in administrative or executive support, including calendar management and travel coordination.
• Preferred: 3 years of experience supporting a senior leader in higher education, with demonstrated discretion and ability to manage competing deadlines.

Required skills

• Microsoft Office
• Canva
• Adobe Express

What we offer

• Comprehensive health, dental, vision, and life insurance.
• Retirement options and flexible spending accounts.
• Paid holidays, leave options, and wellness benefits.
• Tuition exemption for qualified positions and professional development opportunities.