Administrative Assistant

About the role

We are seeking an organized Administrative Assistant to support our managers and teams. The role involves coordinating tasks, handling confidential information, and ensuring smooth communication across the organization, both in person and remotely.

Key responsibilities

• Managing managers' schedules and calendars
• Organising team meetings and events, including virtual sessions
• Handling confidential materials
• Writing meeting minutes
• Planning and arranging international travel and creating expense reports
• Communicating effectively with executives, their assistants, and internal/external clients
• Coordinating and completing tasks assigned by managers and teams

Required profile

• Good communication and interpersonal skills
• Ability to handle and prioritize multiple assignments
• Some experience in event planning and coordination (a plus)
• High school diploma or university degree
• At least 2 years of administrative experience
• Fluent in Czech/Slovak and English (spoken and written)
• Proficiency in MS Office
• Familiarity with organising international travel is beneficial

Required skills

• Database Management
• Data Entry
• Document Management
• Email Management
• Event Planning
• File Management
• Inventory Management
• Office Management
• Payment Handling
• Processing Expense Reports
• Project Coordination
• Purchase Order Management
• Researching
• Travel Coordination
• Vendor Management