Administrative Assistant

About the role

We are looking for an experienced Administrative Assistant to support senior wealth advisors and managing directors in a fast‑paced private wealth management environment. The role demands high discretion, proactive problem‑solving, and the ability to manage confidential client information with integrity.

Key responsibilities

• Provide high‑level administrative support to multiple senior leaders, including calendar management across time zones.
• Handle high‑volume phone traffic, relay messages, and interact professionally with executives, clients, and external partners.
• Coordinate complex domestic and international travel, including visa procurement, and prepare timely expense reports.
• Organize internal and client meetings, managing room bookings, catering, visitor registration, and presentation materials.
• Maintain confidentiality of client data and ensure compliance with regulatory standards.
• Perform daily office tasks such as time entry, document archiving, scanning, mailing, and ad‑hoc projects.

Required profile

• Prior experience supporting C‑suite or senior executives, preferably in financial services or private banking.
• Demonstrated high integrity, discretion, and sound judgment when handling sensitive information.
• Ability to stay calm under pressure, prioritize competing tasks, and work collaboratively with global administrative teams.
• Self‑starter with strong anticipation skills and meticulous attention to detail.

Required skills

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

What we offer

• 12‑month contract with a target pay of $30.00 per hour.
• Opportunity to work onsite in the Los Angeles Metro Area within a leading wealth management firm.