Administrative Assistant

About the role

The Office of Information and Communications Technology (OICT) is seeking an Administrative Assistant to support its Enterprise Programme Management Section. The role is based in New York and reports to the Senior Assistant of the Human Resources and Administration Unit.

Key responsibilities

• Process and follow up on HR actions such as recruitment, placement, promotion, relocation, performance appraisal, and staff separations, ensuring compliance with UN rules.
• Respond to staff and contractor enquiries regarding entitlements, administrative procedures, and conditions of service.
• Maintain vacancy announcement files, monitor staffing tables, and generate statistical reports.
• Assist in preparing and reviewing financial and HR proposals, monitor expenditures against budgets, and prepare budget performance reports.
• Draft routine correspondence, coordinate with service units, and support operational travel programmes and vendor payments.

Required profile

• Experience in administrative support within an international or UN‑type organization.
• Familiarity with UN staff rules, recruitment processes, and budget monitoring.
• Strong organizational and communication skills with attention to detail.

Required skills

• Use of the Inspira HR system for personnel actions.
• Experience with ERP systems for financial reporting.