Administrative Assistant

About the role

We are a growing organization seeking a highly organized Administrative Assistant to support the efficient operation of our firm. The role combines administrative, operational, and strategic support, requiring a professional who can manage multiple priorities in a fast‑paced environment.

Key responsibilities

• Provide administrative support to internal teams and external stakeholders, including scheduling, coordination, planning, and general correspondence.
• Coordinate recurring and ad‑hoc meetings, prepare materials, arrange catering, distribute information, and manage logistics.
• Manage travel calendars and develop detailed travel itineraries.
• Oversee office supply fulfillment, from receiving to distribution and replenishment.
• Support expense and travel management processes, serving as a backup for bi‑weekly expense reporting.
• Handle certified mailings related to tax filings, distributions, notifications, and other business correspondence.
• Maintain calendars for team leaders and assist with scheduling priorities.
• Perform reception duties and provide additional clerical support as needed.
• Assist in evaluating and improving administrative and operational processes.
• Anticipate team needs and proactively resolve administrative challenges.

Required profile

• 2‑5 years of experience as an administrative assistant, executive assistant, office coordinator, or similar role.
• Exceptional written and verbal communication skills.
• Strong interpersonal skills and emotional intelligence.
• Demonstrated sense of ownership, accountability, and personal responsibility.
• Ability to work independently and collaboratively.
• Highly organized, resourceful, and detail‑oriented.
• Proactive problem‑solver with the ability to anticipate needs.
• Interest in professional growth and continuous development.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Concur or similar travel and expense management platform
• Microsoft Teams
• Zoom