Administrative Assistant (Donor Relations)

About the role

The United Nations Mine Action Service (UNMAS) is seeking an Administrative Assistant to support its Donor Relations Team in New York. Working within the Policy, Advocacy, Donor Relations and Outreach Section, you will help ensure accurate financial tracking and provide essential administrative support for donor‑related activities.

Key responsibilities

• Monitor donor contribution status and instalment payments through Umoja, updating financial tracking tables promptly.
• Consolidate data on new agreements, proposals, and projected annual contributions to the UN Voluntary Trust Fund for Assistance in Mine Action.
• Review donor funding transactions, compare with approved budgets, and verify data consistency across ERP and other databases.
• Assist in preparing budget performance submissions and financial back‑stopping of trust funds, including generating expenditure reports.
• Prepare financial analysis tables and reporting notifications for donors.
• Support the Budget and Finance Section in setting up ERP (Umoja) project structures and budgets.
• Maintain up‑to‑date knowledge of documents, guidelines, and UN policies governing contribution agreements and grants.
• Provide backup support for official staff travel arrangements and draft routine correspondence on financial and donor matters.

Required profile

• Ability to work within delegated authority.
• Familiarity with UN financial systems such as Umoja and ERP.
• Knowledge of UN policies and procedures related to contributions, grants, and deposits.

Required skills

• Umoja (UN financial system)
• ERP (Enterprise Resource Planning)