Administrative & Accounting Assistant

About the role

The East‑West Center is seeking a motivated Administrative & Accounting Assistant to provide clerical, operational, and financial support for its Finance team. This full‑time position ensures smooth day‑to‑day office functions while handling routine accounting tasks and sensitive documentation.

Key responsibilities

• Provide administrative assistance to the Chief Operating Officer, including filing, copying, scanning, and document disposal.
• Prepare and process payment documents, invoices, journal entries, and general‑ledger postings.
• Perform cashier duties when needed and reconcile receivable accounts.
• Generate summary sheets, equipment worksheets, and cost calculations for audit purposes.
• Assist with tax‑return preparation, surveys, and contract research.
• Draft and type correspondence, reports, and memos as required.

Required profile

• High school diploma plus at least two years of relevant accounting or administrative experience.
• Strong written and verbal communication skills for diverse audiences.
• Ability to organize, prioritize, and handle confidential information with good judgment.
• Knowledge of office practices, record‑keeping, and standard office equipment.
• Physical ability to sit, stand, and use a computer and phone for extended periods.

Required skills

• Microsoft Word
• Microsoft Excel
• Adobe applications
• Google Workspace (Docs, Sheets, Slides)
• Microsoft 365
• Zoom
• Skype

What we offer

• Competitive annual salary of $57,231.55
• Health insurance, retirement savings plan, and paid time off
• Opportunities for career growth and additional responsibilities
• Supportive, inclusive work environment