Team Assistant

About the role

The Department of Operational Support is seeking a Team Assistant to provide comprehensive administrative and procurement support within the Transportation & Life Support Service, Procurement Division. Reporting to a Team Lead, you will ensure smooth office operations and assist in low‑value procurement activities.

Key responsibilities

• Perform a wide range of office support and administrative functions.
• Undertake low‑value procurement exercises and process transactions through the UN SAP system.
• Manage solicitation/e‑tendering processes using the division’s e‑tendering platform.
• Assist colleagues with procurement tasks and customs clearance for UN shipments.
• Draft and respond to routine correspondence, preparing complex documents and reports.
• Monitor schedules, verify documentation, and ensure compliance with legal and financial requirements.
• Research, compile, and organize information for reports, work plans, and briefings.
• Generate statistical reports and work orders using various databases.
• Proofread and edit documents for accuracy and style.
• Provide secretarial, logistical, and meeting support for boards and committees.
• Maintain website content by scanning, converting, and posting documents.

Required profile

• Strong administrative background with experience in procurement support.
• Familiarity with UN procurement regulations and customs procedures.
• Excellent written communication and document‑preparation skills.
• Ability to work independently while supporting a team.

Required skills

• SAP procurement system
• E‑tendering platform
• Microsoft Word (standard word‑processing)
• Database reporting tools
• Website content‑management basics

What we offer

• Opportunity to work within a United Nations operational environment.
• Professional development in procurement and administrative functions.