Staff Assistant

About the role

The Staff Assistant provides comprehensive administrative and office‑management support to the Senior Political Affairs Officer and the Northern Africa Division team at the United Nations. Working in a fast‑paced political‑operational environment, the role ensures smooth information flow, coordinates logistics, and assists in preparing briefing materials.

Key responsibilities

• Manage office functions such as leave planning, meeting organization, reservations, and supply orders.
• Process administrative requests including travel, expense claims, vouchers, and visa applications.
• Monitor schedules, outputs, and tasks of the team, ensuring deadlines are met.
• Prepare, compile and summarize background material for reports, briefs and speeches.
• Attend meetings, draft minutes, and follow up on action items with Resident Coordinators and field missions.
• Provide technology support, editing, desktop publishing and prepare presentation materials.
• Maintain both paper and electronic files of rules, regulations and administrative instructions.

Required profile

• High school diploma or equivalent; a first‑level university degree reduces required experience.
• Minimum five years of general office support experience (three years with a university degree).
• Fluency in English (required); Arabic or French is desirable.
• Experience with United Nations systems or similar international organizations is preferred.

Required skills

• Proficiency with UN ERP systems such as UMOJA and Unite Docs.
• Strong knowledge of office software and presentation tools.
• Ability to manage databases and maintain electronic filing systems.