Senior Secretary

About the role

The Senior Secretary provides comprehensive administrative support to supervisory officials, handling a wide range of secretarial tasks with independent judgment. This role ensures smooth office operations by managing communications, scheduling, and documentation.

Key responsibilities

• Take dictation, transcribe reports, compose correspondence, and maintain data records.
• Greet visitors, answer phone calls in English and Spanish, and direct inquiries to appropriate departments.
• Schedule appointments, arrange travel, and manage meeting spaces.
• Receive, log, and distribute mail; maintain filing systems for statistical, financial, and personnel information.
• Procure supplies, equipment, and services; handle payroll timesheets and gas card assignments.
• Process receipts for fees, fines, and permits; copy, scan, email, and fax documents.
• Collaborate with staff across departments and provide information to the public.

Required profile

• High school diploma or equivalent; four years of combined college education, secretarial or clerical experience.
• Ability to handle multiple projects, meet deadlines, and maintain confidentiality.
• Physical ability to stand, walk, lift up to 20 lb, and perform repetitive hand motions.

Required skills

• Proficiency with Microsoft Word and Excel.
• Experience using database software.
• Working knowledge of the Windows operating system.

What we offer

• Opportunity to work in a dynamic county office environment.
• Interaction with a diverse range of staff and the public.