Office Manager

About the role

Quantum, a North American recruitment firm, is expanding its U.S. operations and seeks an Office Manager to oversee the day‑to‑day functioning of its new NoMad office in New York. The role works closely with the Head of U.S. Business and the broader team to create an efficient, welcoming workplace and support the company’s rapid growth.

Key responsibilities

• Manage daily office operations, including vendors, supplies, equipment, and facilities.
• Organize team events, happy hours, off‑sites, and internal culture initiatives.
• Schedule interviews, coordinate candidates, and support recruiting administration.
• Handle employee onboarding and off‑boarding processes.
• Assist with calendar management, meeting logistics, and travel arrangements for leadership.
• Improve internal processes and documentation as the business scales.
• Provide administrative support across various business initiatives.

Required profile

• 2+ years of experience in office management, executive support, operations, or recruiting coordination.
• Highly organized with strong attention to detail.
• Excellent communication and interpersonal skills.
• Ability to juggle multiple priorities in a fast‑paced environment.
• Proactive, resourceful, and capable of independent problem‑solving.

Required skills

• Proficiency with Google Workspace.
• Proficiency with Microsoft Office.

What we offer

• Opportunity to shape the culture and operations of a growing New York team.
• Direct collaboration with leadership and meaningful impact on business growth.
• Brand‑new office space in NoMad.
• Potential for increasing responsibility as the company expands.