Executive Personal Assistant & Household Operations Manager

About the role

This position supports a busy entrepreneur, mother, homeowner, and business owner in San Francisco. The role is primarily remote (four days a week) with one on‑site day, handling both family and business operations while ensuring the household runs smoothly.

Key responsibilities

• Research complex topics, compare vendors, and present concise recommendations using AI tools such as ChatGPT and Claude.
• Own projects from initiation to completion, tracking details, following up with vendors, contractors, medical offices, schools, and escalating issues when needed.
• Manage travel planning, calendar scheduling, event coordination, receipt and budget tracking, and maintain medical and property files.
• Oversee the primary residence and rental property, conduct move‑in walkthroughs, and coordinate with handymen and tenants.
• Create and maintain household organization systems, supervise housekeeping staff, and develop weekly toddler‑friendly menus.

Required profile

• Energetic self‑starter who thrives in a fast‑paced, detail‑driven environment.
• Highly organized, excellent multitasker with strong written and verbal communication skills.
• Trustworthy and discreet, able to support young children and handle sensitive family matters.
• Proactive problem‑solver who can work independently with minimal supervision.

Required skills

• Google Workspace / Google Suite (Calendar, Docs, Drive, etc.)
• AI research tools – ChatGPT, Claude
• Egnyte, Docusign, Outlook
• Amazon, Costco, Instacart, Skylight
• Zoom, photo editing software, Apple iOS

What we offer

• Medical, Dental, and Vision coverage
• 401k match
• Paid Time Off and accrued sick time
• Disability & Life Insurance
• Work‑from‑home stipend