Executive Assistant (Remote)

About the role

We are seeking an exceptional Executive Assistant to provide high‑level administrative and operational support to a busy legal professional or legal team. The role is ideal for a highly intelligent, resourceful, and proactive professional who can manage competing priorities, anticipate needs, and exercise sound judgment with minimal supervision.

Key responsibilities

• Manage complex calendars, schedule meetings, resolve conflicts and adapt to changing priorities.
• Coordinate domestic and international travel, including flights, accommodation, transportation and itinerary changes.
• Prioritize and manage email correspondence, ensuring timely follow‑up on important matters.
• Communicate professionally with clients, vendors and external stakeholders on behalf of the executive or legal team.
• Draft, format, proofread and edit basic correspondence and business documents with high accuracy.
• Assist with QuickBooks tasks, process straightforward U.S. payroll and maintain accurate records.
• Monitor outstanding client payments and conduct tactful follow‑ups on overdue invoices.
• Maintain organized records and administrative systems while handling confidential information with discretion.

Required profile

• Proven experience as an Executive Assistant, Senior Administrative Assistant, Legal Assistant or similar demanding support role.
• Exceptional organizational and time‑management abilities, able to juggle multiple priorities.
• Strong written and verbal English communication skills for client‑facing interactions.
• High level of judgment, critical thinking and problem‑solving capability, working independently.
• Attention to detail and consistently high accuracy in all tasks.
• Comfortable working New York business hours and maintaining professionalism at all times.

Required skills

• QuickBooks
• U.S. payroll processing

What we offer

• Competitive compensation package in USD
• Fully remote work arrangement
• Regular initiatives for training and professional development