Executive Assistant

About the role

The Executive Assistant provides high‑level administrative support to the President & CEO, working closely with the senior EA on the 12th floor. The role involves managing expense reports, travel logistics, phone coverage, scheduling, and various operational tasks while maintaining professionalism and confidentiality.

Key responsibilities

• Represent executives and the organization positively at all times.
• Prepare and submit monthly expense reports.
• Arrange travel for executives and guests.
• Answer and screen telephone calls and visitors with a high‑level, professional touch.
• Share social media content to amplify organizational reach.
• Handle special projects and additional administrative functions as assigned.

Required profile

• Highly organized with proven ability to meet deadlines and budgets.
• Strong team player who collaborates well with others.
• Excellent verbal and written communication skills.
• Positive, professional demeanor with strong interpersonal skills.
• Bachelor’s degree and 1‑2 years of administrative experience in a fast‑paced environment.
• Detail‑oriented, proactive, and able to manage multiple tasks simultaneously.

Required skills

• Proficiency in Microsoft Word, Excel, PowerPoint, and SharePoint.
• Familiarity with ticketing software (Universe is a plus).

What we offer

• Competitive hourly rate of $25‑30.
• Dynamic, high‑energy office environment with opportunities for growth.