Executive Assistant, Forward Deployed Engineering

About the role

AWS Forward Deployed Engineering (FDE) is looking for an Executive Assistant to support two directors. FDE embeds small pods of experienced AWS engineers into customer environments to build, deploy and scale production-grade AI systems, and works across AMER, EMEA, APJC and WWPS geographies. The role suits someone who anticipates needs, handles details and can juggle many requests in a fast-moving, customer-obsessed environment.

Key responsibilities

• Manage complex calendars and schedule internal and external meetings across multiple time zones
• Handle travel bookings, create detailed domestic and international itineraries, and coordinate with in-house travel agents
• Submit expense reports on time and handle expenses
• Prepare documentation for meetings and assist with presentations
• Help coordinate logistics for customer-facing engagements, leadership reviews and cross-functional activities
• Organize and run team activities such as staff meetings, on-sites/off-sites and social events
• Follow up on action items and meeting notes so leadership stays connected

Required profile

• 3+ years of senior-level leadership support, or 1+ years of Amazon experience
• High school diploma or equivalent
• Ability to handle confidential information with integrity and discretion, and to act quickly on urgent matters

Required skills

• Experience with Microsoft Office products and applications
• Experience with executive-level calendar management
• Preferred: experience in a fast-paced, high-tech company and managing multiple calendars

What we offer

• Base salary of 55,600 to 97,400 USD annually in Arlington, Virginia
• Sign-on payments and restricted stock units (RSUs)
• Health, dental, vision and prescription insurance, 401(k) matching, paid time off and parental leave