Executive Admin

About the role

Security Level 5 is a Bay Area AI security nonprofit focused on defending frontier AI labs from nation‑state level threats. The Executive Admin will support the CEO and help keep the organization running smoothly in a fast‑moving, high‑impact environment.

Key responsibilities

• Manage the CEO’s calendar and communications.
• Handle admin tasks such as expenses, travel bookings, and appointments.
• Provide meeting support, including polishing documents and preparing slide decks.
• Proofread and draft short communications for the CEO.
• Prioritize tasks and monitor for missed items across Slack, email, and task trackers.

Required profile

• Exceptionally detail‑oriented and conscientious.
• Unflappable when priorities shift rapidly, able to juggle many moving pieces.
• Treat confidentiality as second nature, comfortable with sensitive national‑security‑adjacent material.
• Proactive, low‑ego, and able to act without being asked.
• Highly organized and calm under complex, multi‑timezone travel schedules.
• Communicate crisply in writing and can adopt another’s voice.
• Thrive in an early‑stage, ambiguous environment and can establish new processes.
• Technically fluent with modern productivity tools and quick to learn new platforms.
• Passionate about the mission and want operational work to have meaningful impact.

What we offer

• Base salary range $80,000 – $130,000 USD per year.
• Full‑time roles include healthcare, dental, vision, 401(k) match, and other benefits.
• Part‑time or remote arrangements are possible, with compensation adjusted accordingly.