Business Operations Coordinator

About the role

Moog is seeking a Business Operations Coordinator to provide administrative and operational support to the Gilbert Leadership Team in Phoenix, AZ. The role blends executive assistance, leadership meeting coordination, and project support to help scale business operations as the site grows.

Key responsibilities

• Coordinate calendars, travel, expenses, presentations, and confidential correspondence for the leadership team.
• Organize leadership meetings, agendas, minutes, action tracking, decision logs, Town Halls, and off‑site events.
• Maintain organizational documentation, forms, reports, SharePoint resources, and purchasing processes.
• Plan and execute employee recognition, wellness initiatives, holiday events, and internal communications.
• Manage onboarding logistics, training coordination, and the site recognition program.
• Run new‑hire orientation and support strategic initiatives, office planning, and cross‑functional programs.
• Assist with office moves, site relocations, and provide backup support to the Office Coordinator.

Required profile

• 5+ years of experience supporting executives, business operations, or administration.
• Proven ability to support multiple leaders simultaneously.
• Strong organizational, written, and interpersonal communication skills.
• Ability to maintain confidentiality and manage competing priorities.
• Manufacturing or aerospace experience preferred.

Required skills

• Advanced Microsoft Office proficiency.
• PowerPoint expertise.
• SharePoint knowledge.

What we offer

• Competitive salary range of $75,000–$95,000 annually.
• Opportunities to influence strategic initiatives and improve organizational efficiency.
• A collaborative culture that values autonomy and continuous improvement.