AI-Enabled Executive Assistant

About the role

Job Duck is seeking a proactive Executive Assistant who blends traditional administrative support with AI‑driven automation. Working remotely on an EST schedule, you will help leadership operate more strategically by building intelligent systems and streamlining workflows.

Key responsibilities

• Identify and implement automation opportunities to reduce manual work.
• Collaborate with cross‑functional teams to improve processes and workflows.
• Manage executive calendars, priorities, and operational follow‑ups.
• Assist in CRM data management and ensure process efficiency.
• Develop knowledge libraries, training resources, and onboarding workflows.
• Coordinate webinars and automate post‑event processes.
• Design AI‑driven workflows for administrative and operational tasks.
• Implement automated email reinforcement and follow‑up systems.
• Create internal workflow tools to boost team productivity.
• Build automated content repurposing, transcript extraction, and knowledge organization systems.
• Research, implement, and manage automation tools.
• Support configuration, integration, and troubleshooting of legal tech systems.
• Coordinate projects, track deliverables, and ensure timely execution.

Required profile

• Fluent written and spoken English with strong professional communication.
• Minimum three years of experience as an Executive Assistant, Operations Assistant, or similar systems‑focused support role.
• AI‑native mindset with experience using tools such as OpenAI, Claude, or Gemini.
• Proficiency with automation platforms like Zapier and Make.
• Hands‑on experience building workflows on no‑code or low‑code platforms.

Required skills

• OpenAI
• Claude
• Gemini
• Zapier
• Make (Integromat)
• No‑code/low‑code workflow platforms

What we offer

• Fully remote work with a US‑based employer.
• Dynamic, tech‑forward environment recognized as a Great Place to Work for four consecutive years.
• Opportunities to shape AI‑enabled processes across the organization.