Administrative Assistant – Supportive Housing Program

About the role

The Administrative Assistant provides essential office support for CAMBA Gardens II, a supportive/affordable housing development in East Flatbush, Brooklyn. The role ensures smooth daily operations while maintaining client confidentiality and compliance with privacy policies.

Key responsibilities

• Maintain professional relationships with clients and safeguard confidential information.
• Greet visitors, determine their needs, and direct them to appropriate staff.
• Answer phone inquiries and provide general information about the organization.
• Compose, type, and distribute correspondence, memos, reports, and marketing materials.
• Coordinate and schedule meetings, conference calls, and prepare agendas and meeting rooms.
• Record, type, and distribute meeting minutes.
• Enter data into the automated management information system.
• Register department staff for training and arrange travel logistics.
• Ensure fax and copy machines are operational; monitor and schedule maintenance for all office equipment.
• Prepare and submit routine administrative reports.

Required profile

• Demonstrated ability to maintain client confidentiality and adhere to security policies.
• Strong interpersonal skills for interacting with a diverse client base.
• Excellent organizational and multitasking abilities.
• Professional demeanor and reliable attendance.

Required skills

What we offer

• Opportunity to work in a mission‑driven nonprofit serving vulnerable populations.
• Collaborative team environment within a large supportive‑housing program.