Administrative Assistant II (Engineering Support)

About the role

We are looking for an Administrative Assistant II to provide comprehensive administrative support to the Director of Cabin and the Mobile Engineering organization at Airbus’s Engineering Center in Mobile, Alabama. The role involves managing office procedures, correspondence, event coordination, procurement, and travel logistics.

Key responsibilities

• Manage complex, multi‑time‑zone calendars for senior leadership and schedule meetings, ensuring conflicts are resolved proactively.
• Organise domestic and international travel, including flights, accommodations, visas, itineraries and post‑travel expense claims.
• Coordinate meetings, programs and events by handling facilities, catering, speaker logistics and presentation materials.
• Act as primary point of contact for incoming communications, draft correspondence and disseminate information with discretion.
• Ensure compliance with corporate travel, expense, procurement and other business policies.
• Provide on‑site support for meetings and visits, including room preparation and technical setup.
• Support various projects and initiatives for the leadership team and collaborate with other assistants across the company.

Required profile

• Bachelor’s degree in English, Business Administration, Communications or a related field.
• Minimum two years of progressive experience supporting senior managers.
• Strong organizational, time‑management and independent‑working abilities.
• Professional demeanor with high integrity and ability to handle confidential information.
• Excellent written and verbal communication skills in English; German is a plus.

Required skills

• Proficiency with Google Workspace (Gmail, Google Meet, Google Calendar).
• Experience using Smartsheets for workflow management.
• Analytics tools such as Tableau, Google Dashboard, Skywise and SAP.
• Travel and expense platforms including Concur and Click ’n Buy.

What we offer

• Competitive base salary with incentive compensation and profit‑sharing opportunities.
• Retirement savings plan, Employee Stock Ownership Plan and paid parental leave.
• Comprehensive health, dental, vision, life and disability insurance.
• Access to unlimited e‑learning courses through Leadership University.
• Flexible working arrangements to support work‑life balance.