Purchasing Coordinator – Administrative Support

About the role

The Purchasing Coordinator provides essential administrative and operational support for purchase order and invoice processing within the university. Working under general supervision, the incumbent ensures accurate transaction handling, delivers high‑quality customer service, and helps keep office operations running smoothly.

Key responsibilities

• Process purchase orders, invoices, and work orders, verifying data accuracy.
• Provide front‑line customer service to faculty, staff, and students.
• Maintain program files, records, and data reports for audit and planning purposes.
• Draft and compose correspondence, reports, and other official documents.
• Serve as a resource for inquiries, offering detailed information and troubleshooting office procedures.

Required profile

• Strong knowledge of standard office methods, customer‑service principles, and university purchasing procedures.
• Excellent command of English grammar, punctuation, and spelling.
• Ability to interpret policies, exercise judgment when precedents are absent, and communicate clearly both orally and in writing.
• Solid arithmetic skills for tracking and comparing transactional data.
• Organizational capability to plan, prioritize, and support team‑based projects independently.

Required skills

• Proficiency with Microsoft Office Suite.
• Experience using Google Apps.

What we offer

• Full‑time, 40‑hour per week position with a salary range of $4,047 – $5,896 per month.
• Comprehensive benefits package including medical, dental, vision, CalPERS retirement, paid holidays, vacation and sick leave.
• Eligibility for the fee‑waiver education program.