Executive Assistant - Baptist

About the role

Ochsner Health is hiring a full-time Executive Assistant for its Baptist department in New Orleans. The role provides professional-level administrative support to the assigned department, acting as a point of contact for callers and handling a range of clerical, scheduling and project tasks.

Key responsibilities

• Type, sort, file, photocopy and maintain calendars, and book travel.
• Submit expense reports and order supplies.
• Create memos and other correspondence and generate reports using Microsoft Excel, Word, PowerPoint and other software.
• Serve as a point of contact for the department: answer calls, relay messages and escalate issues to the right person or group.
• Manage projects and organize events such as lunches and meetings.
• Provide general clerical and receptionist support, and act as a liaison to people outside the department.
• Stay informed on applicable federal, state and local laws, accreditation standards and regulatory requirements for the assigned area and ensure compliance.

Required profile

• High school diploma or equivalent, or business school training; an associate's degree is preferred.
• 3 years of experience in a professional administrative role, including working with confidential information; 10 years preferred.
• Ability to travel between facilities.

Required skills

• Proficiency with computers, software and web-based applications.
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to work independently with confidential information.