Hybrid Executive Assistant to Vice Chairman (Family Office)

About the role

This hybrid Executive Assistant position supports the Vice Chairman of a family‑office and real‑estate firm. Working four days on‑site near Grand Central Station and one day remotely, you will partner closely with the Chief of Staff to manage a blend of professional and personal commitments.

Key responsibilities

• Coordinate day‑to‑day logistics for the Principal’s business, board, philanthropic, and personal activities.
• Manage the Principal’s inbox, draft responses, and flag items requiring approval or signature.
• Maintain and update the Principal’s calendar, aligning it with family calendars and adjusting for shifting priorities.
• Arrange high‑end travel, including private aviation, hotels, ground transport, and on‑the‑fly adjustments.
• Oversee meeting logistics: rooms, catering, AV, dial‑in, and IT requirements.
• Liaise with internal teams (legal, accounting, investment, HR) to execute business and personal matters.
• Support board‑related activities and non‑profit engagements, preparing materials and scheduling.
• Schedule medical appointments, manage prescriptions, and coordinate with healthcare providers.
• Assist with technology management, troubleshooting, and record‑keeping of devices.

Required profile

• Minimum 7 years of experience in an executive support role.
• Bachelor’s degree (BA/BS) from a college or university.
• Experience handling private‑aviation travel arrangements.

Required skills

• Advanced Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook).
• Strong command of Google Workspace (Docs, Sheets, Slides, Gmail).

What we offer

• Long‑term employment with a firm known for employee longevity.
• Hybrid work schedule (4 days onsite, 1 day remote).
• Exposure to high‑profile business, philanthropic, and family activities.